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Privacy Policy

Data Controller

i-CITY asbl is the Controller for the data referred to on this website

i-CITY asbl

Rue des Halles 4 - 1000 Brussels, Belgium (for the attention of Privacydesk)


DPO Contact details

Your personal data is processed in accordance with the applicable legislation, in particular Regulation (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation - GDPR).

The Data Protection Officer (DPO) can be contacted by post or email. In accordance with the GDPR, your request will be processed within 30 days from the moment i-CITY asbl is in possession of all the elements allowing the processing of your request. If the request is complex, the period can be extended by two months. In this case, you will be informed.

i-CITY asbl For the attention of the Data Protection Officer

Rue des Halles 4 - 1000 Brussels, Belgium (for the attention of Privacydesk)


Collection and use of personal data

Personal data is information through which you are directly or indirectly identifiable and which is communicated when you use the website. This personal data may include, by way of example, and without limitation: your first and last name, your email address, your postal address or your telephone number. This data is managed by a specific HR software, we do not collect it.

i-CITY asbl may collect certain personal data, in particular when submitting an email, sending an application form or contacting the central purchasing office.

  • Application form: you provide your surname, first name and email address and can upload a cover letter and your CV*; you include the data you consider necessary for the application procedure.

* The CV is mandatory.

i-CITY asbl will only use these data for the application procedure and will not share them with third parties.

i-CITY asbl will keep these data for a reasonable period, a maximum of 2 years after the last exchange, unless you refuse it. 

  • Contact form: you provide your surname, first name, company name, job title, email and address in order to contact the secretariat, human resources.

For all information sent as part of a contact form or for any contact, i-CITY asbl will only use this data in the context of the information and/or services requested and will not share it with third parties.

i-CITY asbl will store these data for a reasonable period, up to a maximum of 3 years after the last contact or sending, unless you refuse it. 

Security of personal data

i-CITY asbl agrees to implement all technical and legal means to protect personal data, in order to prevent them from being distorted, damaged or communicated to unauthorised third parties.

Although all necessary security measures are taken to ensure the security of your data, it cannot be excluded that an incident may occur during the transfer of data via email or the Internet.

Use of cookies

Cookies are used on the website. Cookies are codes in the form of files containing small amounts of information that are downloaded to your computer or other device by a website server. These cookies are directed by your browser to the website on each visit so that it can recognise you as a unique visitor and remember certain information, such as your user preferences.

Each time you browse the website, information may be collected through cookies.

Cookies are used to process statistics and traffic information, facilitate navigation and improve the service for the user's convenience. When the website requires the use of cookies involving the storage and analysis of personal data, the user's consent is necessarily requested.

By using the website, you consent to the placement of cookies on your computer or device under the conditions set out below.

This consent is valid for a maximum of 13 months.

You have several options to manage and/or even block cookies. Please note that blocking or deleting cookies may, however, affect your user experience and some parts of the website may not be fully accessible.

There are different types of cookies:

  • Necessary cookies: these allow visitors to use certain features of the website. If the use of these cookies is disabled, some parts of the website may not function properly. These cookies are retained only for the session of the website visit.
  • Statistical cookies: the website uses Google Analytics to understand how each visitor uses the website.


This entire website is subject to Belgian and international legislation on copyright and intellectual property. All reproduction rights are reserved, including for downloadable documents and iconographic and photographic representations.

The reproduction of all or part of this website on any electronic medium whatsoever is strictly prohibited without the express permission of the responsible editor or their representative.

User rights:

You have the right to:

  • receive information about the processing of your personal data
  • obtain access to personal data held about you
  • request that incorrect, inaccurate or incomplete personal data be corrected
  • request that personal data be deleted when they are no longer necessary or if their processing is unlawful
  • object to the processing of your personal data for canvassing purposes or for reasons related to your particular situation
  • request the restriction of the processing of your personal data
  • receive your personal data in a machine-readable format and/or to send them to another controller

You can exercise your rights by contacting i-CITY asbl, for the attention of the Data Controller and/or the DPO at the following addresses:

 i-CITY asbl - Rue des Halles 4 - 1000 Brussels, Belgium (for the attention of Privacydesk)


For any complaints, you can contact:

The Data Protection Authority (DPA)

Rue de la Presse 35, B-1000 Brussels 

Obligations of the data controller

The data controller agrees to process the personal data collected in a lawful, fair and transparent manner, but also in a legitimate and relevant manner, in compliance with the purposes for which the data were collected.

The controller shall ensure appropriate security of personal data, including against unauthorised or unlawful processing or against loss and destruction, by means of appropriate technical or organisational measures.

In the event that the integrity, confidentiality or security of the user's personal data is compromised, the controller agrees to inform the user.

Changes to this policy

i-CITY asbl reserves the right to modify this policy at any time and for any reason. The most recent and valid version of this policy can be viewed permanently on the website. It is useful to consult this policy periodically in order to be informed any changes.