Privacy Policy


Data Controller

i-CITY asbl is the Controller for the data referred to on this website

i-CITY asbl

Boulevard Emile Jacqmain 95 - 1000 Brussels, Belgium (for the attention of Privacydesk) 

DPO Contact details

Your personal data is processed in accordance with the applicable legislation, in particular Regulation (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation - GDPR).

The Data Protection Officer (DPO) can be contacted by post or email. In accordance with the GDPR, your request will be processed within 30 days from the moment i-CITY asbl is in possession of all the elements allowing the processing of your request. If the request is complex, the period can be extended by two months. In this case, you will be informed.

i-CITY asbl For the attention of the Data Protection Officer

Boulevard Emile Jacqmain 95 - 1000 Brussels, Belgium (for the attention of Privacydesk)

Collection and use of personal data

Personal data is information through which you are directly or indirectly identifiable and which is communicated when you use the website. This personal data may include, by way of example, and without limitation: your first and last name, your email address, your postal address or your telephone number. This data is managed by Talentfinder, we do not collect it.

i-CITY asbl may collect certain personal data, in particular when submitting an email, sending an application form or contacting the central purchasing office.

  • Application form: you provide your surname, first name and email address and can upload a cover letter and your CV*; you include the data you consider necessary for the application procedure.

* The CV is mandatory.

i-CITY asbl will only use these data for the application procedure and will not share them with third parties.

i-CITY asbl will keep these data for a reasonable period, a maximum of 2 years after the last exchange, unless you refuse it. 

  • Contact form: you provide your surname, first name, company name, job title, email and address in order to contact the secretariat, human resources, the central purchasing office or sales.
  • Central purchasing office: you provide your surname, first name, organisation name, email and possibly your telephone number in order to be contacted by the central purchasing office.

For all information sent as part of a contact form or for any contact, sending or request to the central purchasing office, i-CITY asbl will only use this data in the context of the information and/or services requested and will not share it with third parties.

i-CITY asbl will store these data for a reasonable period, up to a maximum of 5 years after the last contact or sending, unless you refuse it. 

In addition to the use of cookies, under the conditions defined below, for the email addresses to which the central purchasing office's communications are sent, i-CITY asbl uses tracking technologies to measure the action taken in relation to its email communications, such as reading or activity (clicks); this tracking enables the content to be adapted to the visitors' expectations.

If you do not wish to confirm that you have opened, clicked through or agreed to have your communications redirected to the website, you will need to unsubscribe from the newsletter or contact with the central purchasing office by following the instructions provided at the bottom of the communications sent by the website.

Security of personal data

i-CITY asbl agrees to implement all technical and legal means to protect personal data, in order to prevent them from being distorted, damaged or communicated to unauthorised third parties.

Although all necessary security measures are taken to ensure the security of your data, it cannot be excluded that an incident may occur during the transfer of data via email or the Internet.

Use of cookies

Cookies are used on the website. Cookies are codes in the form of files containing small amounts of information that are downloaded to your computer or other device by a website server. These cookies are directed by your browser to the website on each visit so that it can recognise you as a unique visitor and remember certain information, such as your user preferences.

Each time you browse the website, information may be collected through cookies.

Cookies are used to process statistics and traffic information, facilitate navigation and improve the service for the user's convenience. When the website requires the use of cookies involving the storage and analysis of personal data, the user's consent is necessarily requested.

By using the website, you consent to the placement of cookies on your computer or device under the conditions set out below.

This consent is valid for a maximum of 13 months.

You have several options to manage and/or even block cookies. Please note that blocking or deleting cookies may, however, affect your user experience and some parts of the website may not be fully accessible.

There are different types of cookies:

  • Necessary cookies: these allow visitors to use certain features of the website. If the use of these cookies is disabled, some parts of the website may not function properly. These cookies are retained only for the session of the website visit.
  • Statistical cookies: the website uses Google Analytics to understand how each visitor uses the website.

You can find more information about cookies and how they work at


This entire website is subject to Belgian and international legislation on copyright and intellectual property. All reproduction rights are reserved, including for downloadable documents and iconographic and photographic representations.

The reproduction of all or part of this website on any electronic medium whatsoever is strictly prohibited without the express permission of the responsible editor or their representative.

User rights:

You have the right to:

  • receive information about the processing of your personal data
  • obtain access to personal data held about you
  • request that incorrect, inaccurate or incomplete personal data be corrected
  • request that personal data be deleted when they are no longer necessary or if their processing is unlawful
  • object to the processing of your personal data for canvassing purposes or for reasons related to your particular situation
  • request the restriction of the processing of your personal data
  • receive your personal data in a machine-readable format and/or to send them to another controller

You can exercise your rights by contacting i-CITY asbl, for the attention of the Data Controller and/or the DPO at the following addresses:

 i-CITY asbl - Boulevard Emile Jacqmain 95 - 1000 Brussels, Belgium (for the attention of Privacydesk)

For any complaints, you can contact:

The Data Protection Authority (DPA)

Rue de la Presse 35, B-1000 Brussels 

Obligations of the data controller

The data controller agrees to process the personal data collected in a lawful, fair and transparent manner, but also in a legitimate and relevant manner, in compliance with the purposes for which the data were collected.

The controller shall ensure appropriate security of personal data, including against unauthorised or unlawful processing or against loss and destruction, by means of appropriate technical or organisational measures.

In the event that the integrity, confidentiality or security of the user's personal data is compromised, the controller agrees to inform the user.

Changes to this policy

i-CITY asbl reserves the right to modify this policy at any time and for any reason. The most recent and valid version of this policy can be viewed permanently on the website. It is useful to consult this policy periodically in order to be informed any changes.